City Council Meeting Agenda

April 1, 2013

CLOSED SESSION MEETING
City Council Chamber
22 Civic Center Plaza
Santa Ana, California
5:00 PM

REGULAR OPEN MEETING
CITY COUNCIL CHAMBER
22 Civic Center Plaza
5:45 PM
(Immediately following the Closed Session Meeting)

Miguel A. Pulido
Mayor

Sal Tinajero
Mayor Pro Tem - Ward 6

Michele Martinez
Councilmember - Ward 2

P. David Benavides
Councilmember - Ward 4

 

Vincent F. Sarmiento
Councilmember - Ward 1

Angelica Amezcua
Councilmember Elect – Ward 3

Roman A. Reyna
Councilmember Elect – Ward 5

Sonia R. Carvalho
City Attorney
Kevin O’Rourke
Interim City Manager
Maria D. Huizar
Clerk of the Council

NOTE: If you need special assistance to participate in this Council meeting, please contact Ellen Smiley, City ADA Program Coordinator, at (714) 647-5340. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102]

 

Basic City Council Meeting

Information

Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage.  The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency

Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Council. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item.  Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. 

Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction.

      At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly.  The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City.  For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting.

      REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR.  When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form.  The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code.

Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) from the consent calendar for a separate vote. 

Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours.

Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Thursday. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647-6520.  Council meeting agendas, staff reports, and Minutes are available the Friday before a Council meeting at the following website address: www.santa-ana.org

Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel.  Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m.  Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. 

      DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting.

 

 

CITY OF SANTA ANA

CITY COUNCIL
CLOSED SESSION MEETING

AGENDA

5:00 P.M.
APRIL 1, 2013

City Council Chamber
22 Civic Center Plaza
Santa Ana, California  92702

 

CALL TO ORDER                                             Mayor PULIDO

Councilmembers AMEZCUA, BENAVIDES, MARTINEZ, REYNA, SARMIENTO, TINAJERO

City Manager, City Attorney, Clerk of the Council

 

PUBLIC COMMENTS - Members of the public may address the City Council on items on the Closed Session Agenda.

 

CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:

1A                   CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION pursuant to Government Code Section 54956.9(a)

 

 

1B                   CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED/POTENTIAL LITIGATION pursuant to Government Code Section 54956.9(b)

State of California, Department of Finance (DOF)

 

1C                   PUBLIC EMPLOYEE - ANNUAL PERFORMANCE evaluation pursuant to Government Code Section 54957(b)(1)

                        Title: City Attorney 

 

1D                   PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section 54957(b)(1)

                        Title: City Manager

 

CLOSED SESSION REPORT  - The City Attorney will report on any action(s) to be taken at the Regular Meeting which will begin immediately following the Closed Session Meeting.

 

Adjourn Closed Session and convene to the Regular Open Session.

 

 

CITY OF SANTA ANA
CITY COUNCIL REGULAR OPEN MEETING

APRIL 1, 2013

 

REGULAR OPEN MEETING                    5:45 p.m. (Immediately following the Closed Session Meeting)

 

CALL TO ORDER                                       MAYOR PULIDO

COUNCILMEMBERS AMEZCUA, BENAVIDES, MARTINEZ, REYNA, TINAJERO, SARMIENTO

 

PLEDGE OF ALLEGIANCE                      MAYOR PULIDO

 

INVOCATION                                               Bob Barnett, Police Chaplain

 

SPECIAL PRESENTATIONS

 

PRESENTATIONS

EMPLOYEE SERVICE AWARDS presented by MAYOR PULIDO to:

      20 YEARS OF SERVICE         Frank M. Garcia, Police Department, Correctional Officer

      20 YEARS OF SERVICE         Christina Holland, Police Department, Police Administrative Manager


CERTIFICATE OF RECOGNITION presented by MAYOR PULIDO to Bruce Hamlin, owner of Guaranty Chevrolet for their on-going support of the community, donations and financial support to local schools, charitable organizations and children’s development programs.

 

PROCLAMATION presented by COUNCILMEMBER MARTINEZ recognizing Healthy Cities Month, presented to Marc Payan, founder of PayanX, a free fitness program in Santa Ana open to all interested individuals wishing to get in shape.

 

CERTIFICATES OF RECOGNITION presented by COUNCILMEMBERS AMEZCUA, MARTINEZ and REYNA to the following participants in the Seeds to Trees Digital Media Academy for winning the 2013 Teen Video Challenge:


Eduardo Cervantes

 Nancy Charco

 Victor Elias

Daniel Garcia

 Jose Gonzalez

 Monica Gonzalez

Marisol Hernandez

 Rodrigo Martinez

 Alejandro Mendoza

Jose Mota

 Miguel Angel Munoz

 Gustavo Nunez

Domingo Rivera

 Dulce Salgado

 Andrea Sanchez

Jasmine Soto

 Bryan Valdez

 

 

CLOSED SESSION REPORT
The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting.

 

PUBLIC COMMENT 
Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. 

At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly.  The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City.  For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting.

REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR.  When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form.  The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code.

 


Text Box: CONSENT CALENDAR 

 


Recommended Action:  Approve staff recommendations on the following Consent Calendar items: Items 10A through 25C.

 

ADMINISTRATIVE MATTERS

 

MINUTES

10A                 MINUTES FROM THE REGULAR MEETING OF MARCH 18, 2013 - Clerk of the Council Office

                        Recommended Action:    Approve Minutes.

 

BOARDS / COMMISSIONS / COMMITTEES

13A                 NOMINATED BY MAYOR PULIDO AS THE CITY-WIDE REPRESENTATIVE FOR A FULL TERM EXPIRING DECEMBER 9, 2014 - Clerk of the Council Office

                        Recommended Action:   Reappoint.

                        Name                                                 Board/Commission
Eugen C. Andres                             Personnel Board

 

MISCELLANEOUS ADMINISTRATION

19A                 CLOSED SESSION REPORT – City Attorney’s Office

 

19B                 EXCUSED ABSENCES – Clerk of the Council Office

 

19C                 CITY OF SANTA ANA GENERAL PLAN HOUSING ELEMENT ANNUAL PROGRESS REPORT – Planning and Building Agency

RECOMMENDED ACTION:   Authorize submittal of the General Plan Housing Element Annual Progress Report to the State of California Housing and Community Development (HCD).

 

19D                 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SECOND QUARTER UPDATE – Community Development Agency

RECOMMENDED ACTION:   Receive and file.

 

BUDGETARY MATTERS

 

APPROPRIATION ADJUSTMENTS

20A                 AGREEMENT WITH THE CALIFORNIA STATE LIBRARY AND APPROPRIATION ADJUSTMENT FOR LIBRARY SERVICES ENHANCEMENT – Parks, Recreation and Community Services Agency

                        Recommended Actions: 

 

                        AGMT With the California State Library in an amount of $59,100 for a Library Services and Technology Act grant for the program Santa Ana Civic Archive: Connecting Future Leaders to their Community’s Past.

 

      APPROPRIATION ADJUSTMENT NO. 2013-119 - Recognizing $59,100 from the California State Library in the revenue account and appropriating same to expenditure account.

 

SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES

22A                 SPEC. NO. 10-048 - SIDEWALK OFFSET GRINDING MAINTENANCE -  (Public Works Agency and Parks, Recreation and Community Services Agency) - Finance & Management Services

Recommended Action:  Renew the contract with Central Coast Surface Grinding, Inc. for a one-year period in an amount not to exceed $170,000.

 

22B                 SPEC. NO. 11-007 - BODY ARMOR VESTS - (Police Department)  - Finance & Management Services

Recommended Action:  Renew the contract with Galls, LLC and Quartermaster for a one-year period in an annual amount not to exceed $50,000.

 

22C                 SPEC. NO. 13-002 - PAINTING SERVICES – (Public Works Agency) - Finance & Management Services

Recommended Action:  Award contracts for a one-year period, with provision for three one-year renewals, in an annual aggregate amount not to exceed $135,000 with the following vendors:

Vendor:                                                         Location:
LDUR Painting                                            Santa Ana
Painting and Décor, Ltd.                          Trabuco Canyon
Tony Painting                                             Garden Grove

 

22D                 SPEC. NO. 13-007 - RENTAL OF A SEWER VACUUM  AND JETTER TRUCK CONTRACT AWARD TO HAAKER EQUIPMENT COMPANY FOR - Finance & Management Services   

Recommended Action:  Award a contract to Haaker Equipment Company for a five-month period in an amount not to exceed $55,200.

 

PROJECTS/CHANGE ORDERS

23A                 CONTRACT AWARD FOR CITYWIDE RESIDENTIAL STREET REPAIR PHASE 17 (PROJECT NO. 131175) - Public Works Agency and Community Development Agency

RECOMMENDED ACTIONS:  

 

 

23B                 CONTRACT AWARD FOR PARTON STREET SEWER MAIN IMPROVEMENTS (PROJECT NO. 126418) - Public Works Agency

RECOMMENDED ACTIONS:  

 

 

AGREEMENTS

25A                 AGENDA ITEM MOVED TO REGULAR BUSINESS CALENDAR

 

25B                 ALLOCATION OF FY 2013-2014 EMERGENCY SOLUTIONS GRANT FUNDS – Community Development Agency

Community Redevelopment and Housing Commission recommended approval at its regular meeting on March 19, 2013, by a vote of 7:0.

Recommended ActionS:

1.   Approve the proposed FY 2013-2014 Emergency Solutions Grant Program. 

2.   Approve the proposed contingency plan for the Fiscal Year 2013-2014 Emergency Solutions Grant Program.

3.   AGMTS - Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute agreements with non-profit agencies and/or sub-recipients awarded funds as part of the approved program, subject to non-substantive changes approved by the City Manager and City Attorney.

 

25C                 AGMT - FEDERAL GOVERNMENT LIAISON SERVICES - City Manager’s Office

Recommended Action:  Authorize the City Manager and Clerk of the Council to execute an agreement With Holland & Knight, based on the terms set forth in the agreement, in an annual amount not to exceed $84,000 for a one year term, with the option, at the City’s discretion, of up to four one-year renewals, subject to non-substantive changes approved by the City Manager and City Attorney.

 

**END OF CONSENT CALENDAR**


Text Box: BUSINESS CALENDAR 

 


AGREEMENT

25A                 AGMT - MUNICIPAL PARKING FACILITIES OPERATOR - Community Development Agency

                        Continued from the March 4, 2013 City Council meeting by a vote of 7-0 and the March 18, 2013 City Council Meeting by a vote of 5-0 (Sarmiento and Tinajero absent).

Recommended Action:  Authorize the City Manager and Clerk of the Council to execute an agreement with Central Parking System, Inc. for a two-year term, for an annual amount of $30,000, with an option to extend the agreement for three additional one-year terms, subject to non-substantive changes approved by the City Manager and City Attorney.

 

RESOLUTIONS

55A                 RESOLUTION - ADOPTION OF THE CITYWIDE RECORDS RETENTION and destruction policy – Clerk of the Council

RECOMMENDED ACTION:  Adopt a resolution.   

                        A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REPEALING RESOLUTION NO. 2006-045 AND AMENDING THE RECORDS RETENTION SCHEDULE FOR THE AGENCIES, DEPARTMENTS AND OFFICES OF THE CITY

 

55B                 RESOLUTION - CONSENTING TO THE COUNTY OF ORANGE DECLARING A PORTION OF EDINGER AVENUE AS A COUNTY HIGHWAY - Public Works Agency

RECOMMENDED ACTION:  Adopt a resolution.   

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONSENTING TO THE COUNTY OF ORANGE DECLARING A PORTION OF EDINGER AVENUE TO BE A COUNTY HIGHWAY FOR THE PURPOSE OF CONSTRUCTION OF IMPROVEMENTS

 


PUBLIC HEARINGS

75A                 PUBLIC HEARING – RESOLUTION AUTHORIZING CONDEMNATION OF A PORTION OF REAL PROPERTY AT 2909 S. BRISTOL (PROJECT NO. 063510 NON-GENERAL FUND) – Public Works Agency

Legal Notice mailed to property owners on March 14, 2013.  

                        RECOMMENDED ACTION:  Adopt a resolution. (Requires five affirmative votes) 

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA FINDING AND DETERMINING THAT THE PUBLIC INTEREST, CONVENIENCE AND NECESSITY REQUIRE THE ACQUISITION OF A PORTION OF CERTAIN REAL PROPERTY LOCATED WITHIN THE CITY OF SANTA ANA LOCATED AT 2909 S. BRISTOL STREET (APN 410-411-19)

 

75B                 PUBLIC HEARING – COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FY 2013-2014 – Community Development Agency

Legal Notice published in the Orange County Register on March 18, 2013.

RECOMMENDED ACTIONS: 

1.   Approve the proposed Fiscal Year 2013-2014 Community Development Block Grant Program.

2.   AGMTS - Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute memorandums of understanding with city departments and agreements with nonprofit agencies awarded funds as part of the approved program.

 

HOUSING AUTHORITY MEETING (Blue Agenda)

 

COMMENTS

PUBLIC COMMENTS (If not considered by the Chair at an earlier time.  Please refer to Basic City Council Meeting Information page for details).

 

90A                 CITY MANAGER’S COMMENTS

 

90B                 CITY COUNCILMEMBER COMMENTS - AB1234 Disclosure:  This is also the time for members of the Council to provide a brief oral report on any conference, meeting or travel paid for by the City.  If more than one Councilmember attended the same event, the Mayor may designate one attendee to give the report.

 

ADJOURNMENT  -             The next meeting of the City Council is scheduled for Monday, April 15, 2013 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California.

 

 

Future Agenda Items