CITY OF SANTA ANA
CLOSED SESSION MEETING
APRIL 1, 2013
City Council Chamber
22 Civic Center Plaza
Santa Ana, California 92702
CALL TO ORDER Mayor PULIDO
Councilmembers AMEZCUA, BENAVIDES, MARTINEZ, REYNA, SARMIENTO, TINAJERO
City Manager, City Attorney, Clerk of the Council
PUBLIC COMMENTS - Members of the public may address the City Council on items on the Closed Session Agenda.
CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:
1A CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION pursuant to Government Code Section 54956.9(a)
- Jose Rumbo v. Officer J. Correal, et al., United States District Court Case No. SACV12-0806AG(MLGx)
- Santa Ana Station District LLC, Santa Ana Station District Housing Partners LP, et. al v. Matosantos, Department of Finance, City of Santa Ana Successor Agency et. al.
- Hilda Cuenca, Claudia Castaneda, Enima Hernandez, and Evangelina Avalos, on behalf of themselves and others similarly situated v. State of California Department of Finance; Ana J. Matasantos, in her official capacity as Director of the State of California Department of Finance; County of Sacramento Superior Court Case No. 34-2013-20001427
1B CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED/POTENTIAL LITIGATION pursuant to Government Code Section 54956.9(b)
State of California, Department of Finance (DOF)
1C PUBLIC EMPLOYEE - ANNUAL PERFORMANCE evaluation pursuant to Government Code Section 54957(b)(1)
Title: City Attorney
1D PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section 54957(b)(1)
Title: City Manager
CLOSED SESSION REPORT - The City Attorney will report on any action(s) to be taken at the Regular Meeting which will begin immediately following the Closed Session Meeting.
Adjourn Closed Session and convene to the Regular Open Session.
CITY OF SANTA ANA
CITY COUNCIL REGULAR OPEN MEETING
APRIL 1, 2013
REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session Meeting)
CALL TO ORDER MAYOR PULIDO
COUNCILMEMBERS AMEZCUA, BENAVIDES, MARTINEZ, REYNA, TINAJERO, SARMIENTO
PLEDGE OF ALLEGIANCE MAYOR PULIDO
INVOCATION Bob Barnett, Police Chaplain
- Orange County Fire Authority Annual Report presented by Scott Brown, Division Chief – OCFA
- Street Car Update presented by Cindy Krebs of Krebs Consulting and Raul Godinez, III, Executive Director of Public Works
EMPLOYEE SERVICE AWARDS presented by MAYOR PULIDO to:
20 YEARS OF SERVICE Frank M. Garcia, Police Department, Correctional Officer
20 YEARS OF SERVICE Christina Holland, Police Department, Police Administrative Manager
CERTIFICATE OF RECOGNITION presented by MAYOR PULIDO to Bruce Hamlin, owner of Guaranty Chevrolet for their on-going support of the community, donations and financial support to local schools, charitable organizations and children’s development programs.
PROCLAMATION presented by COUNCILMEMBER MARTINEZ recognizing Healthy Cities Month, presented to Marc Payan, founder of PayanX, a free fitness program in Santa Ana open to all interested individuals wishing to get in shape.
CERTIFICATES OF RECOGNITION presented by COUNCILMEMBERS AMEZCUA, MARTINEZ and REYNA to the following participants in the Seeds to Trees Digital Media Academy for winning the 2013 Teen Video Challenge:
Miguel Angel Munoz
CLOSED SESSION REPORT
The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting.
Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction.
At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting.
REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code.
Recommended Action: Approve staff recommendations on the following Consent Calendar items: Items 10A through 25C.
10A MINUTES FROM THE REGULAR MEETING OF MARCH 18, 2013 - Clerk of the Council Office
Recommended Action: Approve Minutes.
BOARDS / COMMISSIONS / COMMITTEES
13A NOMINATED BY MAYOR PULIDO AS THE CITY-WIDE REPRESENTATIVE FOR A FULL TERM EXPIRING DECEMBER 9, 2014 - Clerk of the Council Office
Recommended Action: Reappoint.
Eugen C. Andres Personnel Board
19A CLOSED SESSION REPORT – City Attorney’s Office
19B EXCUSED ABSENCES – Clerk of the Council Office
19C CITY OF SANTA ANA GENERAL PLAN HOUSING ELEMENT ANNUAL PROGRESS REPORT – Planning and Building Agency
RECOMMENDED ACTION: Authorize submittal of the General Plan Housing Element Annual Progress Report to the State of California Housing and Community Development (HCD).
19D COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SECOND QUARTER UPDATE – Community Development Agency
RECOMMENDED ACTION: Receive and file.
20A AGREEMENT WITH THE CALIFORNIA STATE LIBRARY AND APPROPRIATION ADJUSTMENT FOR LIBRARY SERVICES ENHANCEMENT – Parks, Recreation and Community Services Agency
- Authorize the City Manager and Clerk of the Council to execute an agreement.
AGMT – With the California State Library in an amount of $59,100 for a Library Services and Technology Act grant for the program Santa Ana Civic Archive: Connecting Future Leaders to their Community’s Past.
- Approve an appropriation adjustment. (Requires five affirmative votes)
APPROPRIATION ADJUSTMENT NO. 2013-119 - Recognizing $59,100 from the California State Library in the revenue account and appropriating same to expenditure account.
SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES
22A SPEC. NO. 10-048 - SIDEWALK OFFSET GRINDING MAINTENANCE - (Public Works Agency and Parks, Recreation and Community Services Agency) - Finance & Management Services
Recommended Action: Renew the contract with Central Coast Surface Grinding, Inc. for a one-year period in an amount not to exceed $170,000.
22B SPEC. NO. 11-007 - BODY ARMOR VESTS - (Police Department) - Finance & Management Services
Recommended Action: Renew the contract with Galls, LLC and Quartermaster for a one-year period in an annual amount not to exceed $50,000.
22C SPEC. NO. 13-002 - PAINTING SERVICES – (Public Works Agency) - Finance & Management Services
Recommended Action: Award contracts for a one-year period, with provision for three one-year renewals, in an annual aggregate amount not to exceed $135,000 with the following vendors:
LDUR Painting Santa Ana
Painting and Décor, Ltd. Trabuco Canyon
Tony Painting Garden Grove
22D SPEC. NO. 13-007 - RENTAL OF A SEWER VACUUM AND JETTER TRUCK CONTRACT AWARD TO HAAKER EQUIPMENT COMPANY FOR - Finance & Management Services
Recommended Action: Award a contract to Haaker Equipment Company for a five-month period in an amount not to exceed $55,200.
23A CONTRACT AWARD FOR CITYWIDE RESIDENTIAL STREET REPAIR PHASE 17 (PROJECT NO. 131175) - Public Works Agency and Community Development Agency
- Award a contract to the lowest responsible bidder, United Paving Company, in accordance with the Base Bid, totaling $704,724, for the construction of the Citywide Residential Street Repair Phase 17.
- Approve the Funding Analysis for a total estimated construction phase cost of $879,500.
23B CONTRACT AWARD FOR PARTON STREET SEWER MAIN IMPROVEMENTS (PROJECT NO. 126418) - Public Works Agency
- Award a contract to the lowest responsible bidder, Atlas-Allied, Inc., in accordance with the Base Bid in the amount of $258,760 for the construction of Parton Street sewer main improvements.
- Approve the Cost Analysis for a total estimated project delivery cost of $323,400.
25A AGENDA ITEM MOVED TO REGULAR BUSINESS CALENDAR
25B ALLOCATION OF FY 2013-2014 EMERGENCY SOLUTIONS GRANT FUNDS – Community Development Agency
Community Redevelopment and Housing Commission recommended approval at its regular meeting on March 19, 2013, by a vote of 7:0.
1. Approve the proposed FY 2013-2014 Emergency Solutions Grant Program.
2. Approve the proposed contingency plan for the Fiscal Year 2013-2014 Emergency Solutions Grant Program.
3. AGMTS - Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute agreements with non-profit agencies and/or sub-recipients awarded funds as part of the approved program, subject to non-substantive changes approved by the City Manager and City Attorney.
25C AGMT - FEDERAL GOVERNMENT LIAISON SERVICES - City Manager’s Office
Recommended Action: Authorize the City Manager and Clerk of the Council to execute an agreement With Holland & Knight, based on the terms set forth in the agreement, in an annual amount not to exceed $84,000 for a one year term, with the option, at the City’s discretion, of up to four one-year renewals, subject to non-substantive changes approved by the City Manager and City Attorney.
**END OF CONSENT CALENDAR**
25A AGMT - MUNICIPAL PARKING FACILITIES OPERATOR - Community Development Agency
Continued from the March 4, 2013 City Council meeting by a vote of 7-0 and the March 18, 2013 City Council Meeting by a vote of 5-0 (Sarmiento and Tinajero absent).
Recommended Action: Authorize the City Manager and Clerk of the Council to execute an agreement with Central Parking System, Inc. for a two-year term, for an annual amount of $30,000, with an option to extend the agreement for three additional one-year terms, subject to non-substantive changes approved by the City Manager and City Attorney.
55A RESOLUTION - ADOPTION OF THE CITYWIDE RECORDS RETENTION and destruction policy – Clerk of the Council
RECOMMENDED ACTION: Adopt a resolution.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REPEALING RESOLUTION NO. 2006-045 AND AMENDING THE RECORDS RETENTION SCHEDULE FOR THE AGENCIES, DEPARTMENTS AND OFFICES OF THE CITY
55B RESOLUTION - CONSENTING TO THE COUNTY OF ORANGE DECLARING A PORTION OF EDINGER AVENUE AS A COUNTY HIGHWAY - Public Works Agency
RECOMMENDED ACTION: Adopt a resolution.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONSENTING TO THE COUNTY OF ORANGE DECLARING A PORTION OF EDINGER AVENUE TO BE A COUNTY HIGHWAY FOR THE PURPOSE OF CONSTRUCTION OF IMPROVEMENTS
75A PUBLIC HEARING – RESOLUTION AUTHORIZING CONDEMNATION OF A PORTION OF REAL PROPERTY AT 2909 S. BRISTOL (PROJECT NO. 063510 NON-GENERAL FUND) – Public Works Agency
Legal Notice mailed to property owners on March 14, 2013.
RECOMMENDED ACTION: Adopt a resolution. (Requires five affirmative votes)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA FINDING AND DETERMINING THAT THE PUBLIC INTEREST, CONVENIENCE AND NECESSITY REQUIRE THE ACQUISITION OF A PORTION OF CERTAIN REAL PROPERTY LOCATED WITHIN THE CITY OF SANTA ANA LOCATED AT 2909 S. BRISTOL STREET (APN 410-411-19)
75B PUBLIC HEARING – COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FY 2013-2014 – Community Development Agency
Legal Notice published in the Orange County Register on March 18, 2013.
1. Approve the proposed Fiscal Year 2013-2014 Community Development Block Grant Program.
2. AGMTS - Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute memorandums of understanding with city departments and agreements with nonprofit agencies awarded funds as part of the approved program.
HOUSING AUTHORITY MEETING (Blue Agenda)
PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details).
90A CITY MANAGER’S COMMENTS
90B CITY COUNCILMEMBER COMMENTS - AB1234 Disclosure: This is also the time for members of the Council to provide a brief oral report on any conference, meeting or travel paid for by the City. If more than one Councilmember attended the same event, the Mayor may designate one attendee to give the report.
ADJOURNMENT - The next meeting of the City Council is scheduled for Monday, April 15, 2013 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California.
Future Agenda Items
- Street Car Project Locally Preferred Alignment
- Ordinance Addressing Homeless Shelters as per Requirements in SB 2
- Contracting Agreement for Specified Police Support Services
- Janitorial Services for Police Admin/Jail