City Council Meeting Agenda

June 17, 2013

CLOSED SESSION MEETING
City Council Chamber
22 Civic Center Plaza
Santa Ana, California
5:00 PM

REGULAR OPEN MEETING
CITY COUNCIL CHAMBER
22 Civic Center Plaza
5:45 PM
 (Immediately following the Closed Session Meeting)

Miguel A. Pulido
Mayor

Sal Tinajero
Mayor Pro Tem - Ward 6

Michele Martinez
Councilmember - Ward 2

P. David Benavides
Councilmember - Ward 4

 

Vincent F. Sarmiento
Councilmember - Ward 1

Angelica Amezcua
Councilmember Elect – Ward 3

Roman A. Reyna
Councilmember Elect – Ward 5

Sonia R. Carvalho
City Attorney
Kevin O’Rourke
Interim City Manager
Maria D. Huizar
Clerk of the Council

NOTE: If you need special assistance to participate in this Council meeting, please contact Ellen Smiley, City ADA Program Coordinator, at (714) 647-5340. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102]

 

Basic City Council Meeting

Information

Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage.  The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency

Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Council. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item.  Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. 

Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction.

      At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly.  The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City.  For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting.

      REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR.  When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form.  The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code.

Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) from the consent calendar for a separate vote. 

Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours.

Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Thursday. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647-6520.  Council meeting agendas, staff reports, and Minutes are available the Friday before a Council meeting at the following website address: www.santa-ana.org

Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel.  Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m.  Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. 

      DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting.

 

 

CITY OF SANTA ANA

REGULAR
CLOSED SESSION MEETING

 

AGENDA
 
5:00 P.M.
June 17, 2013

City Council Chamber
22 Civic Center Plaza
Santa Ana, California  92702

 

CALL TO ORDER                                             Mayor PULIDO

Councilmembers AMEZCUA, BENAVIDES, MARTINEZ, REYNA, SARMIENTO, TINAJERO

City Manager, City Attorney, Clerk of the Council

 

PUBLIC COMMENTS - Members of the public may address the City Council on items on the Closed Session Agenda.

 

CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:

1A                   CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION pursuant to Government Code Section 54956.9(a)

 

 

1B                   CONFERENCE WITH LEGAL COUNSEL—THREAT OR ANTICIPATED/POTENTIAL LITIGATION pursuant to Government Code Section 54956.9(b)

City of Santa Ana v. Santa Ana California Lodge, LLC Property 2909 So. Bristol Street
1C                   LIABILITY CLAIMS pursuant to Government Code Section 54956.95

                        Claimants: 21st Century Insurance as subrogee for Tony Tong (vehicle owner) Hoang M. Tong (driver), Claim No. 2012-091.

 

1D                   PUBLIC EMPLOYEE – APPOINTMENT AND PERFORMANCE evaluation pursuant to Government Code Section 54957(b)(1)

                        Title: City Manager

 

1E                   CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6 

                        Agency Negotiators:                  Personnel Services Executive Director, Ed Raya

                        Employee Organizations:         Santa Ana Police Officers Association (POA) and Service Employees’ International Union (SEIU) Full-Time Employees

 

CLOSED SESSION REPORT  - The City Attorney will report on any action(s) to be taken at the Regular Meeting which will begin immediately following the Closed Session Meeting.

 

Adjourn Closed Session and convene to the Regular Open Session.

 

 

 

 

CITY OF SANTA ANA
CITY COUNCIL REGULAR OPEN MEETING

JUNE 17, 2013

 

REGULAR OPEN MEETING                    5:45 p.m. (Immediately following the Closed Session Meeting)

 

CALL TO ORDER                                       MAYOR PULIDO

COUNCILMEMBERS AMEZCUA, BENAVIDES, MARTINEZ, REYNA, TINAJERO, SARMIENTO

 

PLEDGE OF ALLEGIANCE                      MAYOR PULIDO

 

INVOCATION                                               Doug Hardin, Police Chaplain

 

CLOSED SESSION REPORT
The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting.

 

PUBLIC COMMENT 
Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. 

At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly.  The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City.  For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting.

REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR.  When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form.  The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code.

 


Text Box: CONSENT CALENDAR 

 


Recommended Action:  Approve staff recommendations on the following Consent Calendar items: Items 10A through 32C.

 

ADMINISTRATIVE MATTERS

 

MINUTES

10A                 MINUTES OF THE SPECIAL MEETING OF MAY 28, 2013 - Clerk of the Council Office

                        Recommended Action:    Approve Minutes.

 

10B                 MINUTES OF THE REGULAR MEETING OF JUNE 3, 2013 - Clerk of the Council Office

                        Recommended Action:    Approve Minutes.

 

10C                 MINUTES OF THE SPECIAL MEETING OF JUNE 12, 2013 - Clerk of the Council Office

                        Recommended Action:    Approve Minutes.

 

ORDINANCES/SECOND READING
In the event a Councilmember recorded an “abstention” before consideration of the following ordinance(s) on first reading, such abstention will also be reflected in the minutes for second reading.

11A                 ORDINANCE AMENDING SECTIONS 2-155 AND 2-157 OF THE MUNICIPAL CODE – THE SUNSHINE ORDINANCE

Placed on first reading at the June 3, 2013 City Council meeting and approved by a vote of 7-0.

                        Published in the Orange County Reporter on June 7, 2013.

RECOMMENDED ACTION: Place ordinance on second reading and adopt.  

 

ORDINANCE NO. NS-2843 - AN ORDINANCE OF THE CITY OF SANTA ANA AMENDING SECTIONS 2-155 AND 2-157 OF THE SANTA ANA MUNICIPAL CODE RELATING TO THE CITY OF SANTA ANA SUNSHINE ORDINANCE

 

BOARDS / COMMISSIONS / COMMITTEES 

13A                 COUNCIL COMMITTEE REPORTS – Public Works Agency

RECOMMENDED ACTION: Receive and file the Development (Land Use) & Transportation Council Committee Minutes of April 22, 2013.

 

MISCELLANEOUS ADMINISTRATION

19A                 CLOSED SESSION REPORT – City Attorney’s Office

 

19B                 EXCUSED ABSENCES – Clerk of the Council Office

                        RECOMMENDED ACTION:  Excuse the absence of Mayor Pro Tem Tinajero from the June 17, 2013 City Council meeting.

 

19C                 REQUEST FOR PROPOSALS TO DESIGN-BUILD STREETLIGHT UPGRADES TO REPLACE OBSOLETE HIGH VOLTAGE STREETLIGHTS SYSTEM - Public Works Agency

RECOMMENDED ACTION:   Authorize the Public Works Agency to publish a Request for Proposals and invite qualified firms to submit proposals for the design and construction of streetlight upgrades at various city locations where there are obsolete high voltage lighting systems. 

 

19D                 CANCELLATION OF AUGUST 19, 2013 CITY COUNCIL MEETING – City Manager’s Office

RECOMMENDED ACTION: Direct the Clerk of the Council to post a Notice of Cancellation for the regularly scheduled City Council meeting scheduled for August 19, 2013 and that the City Council hereby waives notice of said meetings as required by the Government Code.

 

 

BUDGETARY MATTERS

 

SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES

Recommended Action:   Award in accordance with Request for Council Action.  (Items 22A through 22D)

22A                 SPEC. NO. 11-009 - VEHICLE TIRES - Renew the contract with Parkhouse Tire, Inc. for a one-year period in an amount not to exceed $120,000 - Finance & Management Services

 

22B                 SPEC. NO. 13-027 - HP SUPPORT AND MAINTENANCE CONTRACT FOR ENTERPRISE VIRTUAL ARRAY STORAGE - Award a contract to Govplace in the amount not to exceed $28,900 - Finance & Management Services

 

22C                 SPEC. NO. 13-030 - TWO ELECTRIC UTILITY VEHICLES - Award a contract to The Electric Car Company of Long Beach in an amount not to exceed $70,600 - Finance & Management Services

 

22D                 SPEC. NO. 13-031 - FIRE ALARM SYSTEMS MAINTENANCE AND TIME CLOCK SUPPLIES - Award a contract to Simplex Grinnell for a one-year period, with provisions for three one-year renewals, in an annual amount not to exceed $50,000 - Finance & Management Services

 

AGREEMENTS

Recommended Action:  Authorize the City Manager and Clerk of the Council to execute the following agreements, subject to non-substantive changes approved by the City Manager and City Attorney and/or actions as noted on the Request for Council Action report.  (Item 25A through 25E)

25A                 AGMT - BEVERAGE AND/OR SNACKS SERVICES AT CITY OWNED PROPERTIES - With Automated Vending Technologies, Inc. (AVT) for a one-year term, with the option of extending the agreement for five additional one-year terms - Parks, Recreation & Community Services Agency

 

25B                 INSTRUCTORS FOR THE LEISURE SERVICES PROGRAM - Parks, Recreation & Community Services Agency

 

 

25C                 AGMT - DOWNTOWN GENERAL MAINTENANCE SERVICES AND GUARDRAIL, BOLLARD, AND CHAIN-LINK FENCE REPAIR - With Orange County Contractors Services dba Orange County Mailboxes and Construction for an amount not to exceed $55,000 through June 30, 2014 - Public Works Agency and Community Development Agency

 

25D                 AGMT - FATS, OILS, & GREASE PROGRAM MANAGEMENT SERVICES - With Environmental Engineering and Contracting, Inc. for an amount not to exceed $300,000 - Public Works Agency

 

25E                 AGMT - MEDIAN LANDSCAPE MAINTENANCE SERVICES - With Mariposa Landscapes, Inc., for a not-to-exceed amount of $628,160 with an option for two, two-year extensions - Public Works Agency

 

TENTATIVE PARCEL/TRACT MAPS

32A                 TENTATIVE TRACT MAP NO. 2013-01 TO ALLOW A SUBDIVISION FOR CONDOMINIUM PURPOSES FOR A 10-UNIT RESIDENTIAL DEVELOPMENT AT 806 EAST SANTA ANA BOULEVARD - BILL MCREYNOLDS, CITY VENTURES, INC., APPLICANT - Planning and Building Agency

                        Recommended Action approved by the Planning Commission on May 28, 2013 by a 6-0 vote (Yrarrazaval absent). 

                        RECOMMENDED ACTION:  Receive and file the staff report approving Tentative Tract Map No. 2013-01 (County Map No. 17498) as conditioned.

 

32B                 TENTATIVE TRACT MAP NO. 2013-02 TO ALLOW A SUBDIVISION FOR CONDOMINIUM PURPOSES FOR AN EIGHT-UNIT RESIDENTIAL DEVELOPMENT AT 620 EAST FIFTH STREET - BILL MCREYNOLDS, CITY VENTURES, INC., APPLICANT - Planning and Building Agency

                        Recommended Action approved by the Planning Commission on May 28, 2013 by a 6-0 vote (Yrarrazaval absent). 

RECOMMENDED ACTION: Receive and file the staff report approving Tentative Tract Map No. 2013-02 (County Map No. 17406) as conditioned.

 

32C                 TENTATIVE TRACT MAP NO. 2013-03 TO ALLOW A SUBDIVISION FOR CONDOMINIUM PURPOSES FOR A SEVEN-UNIT RESIDENTIAL DEVELOPMENT AT 609 NORTH GARFIELD STREET - BILL MCREYNOLDS, CITY VENTURES, INC., APPLICANT - Planning and Building Agency

                        Recommended Action approved by the Planning Commission on May 28, 2013 by a 6-0 vote (Yrarrazaval absent). 

                        RECOMMENDED ACTION: Receive and file the staff report approving Tentative Tract Map No. 2013-03 (County Map No. 17499) as conditioned.

 

**END OF CONSENT CALENDAR**

 

 

Text Box: BUSINESS CALENDAR 

 

 


NOTICE OF INTENT TO HOLD A PUBLIC HEARING

12A                 DOWNTOWN SANTA ANA BUSINESS IMPROVEMENT DISTRICT INTENT TO LEVY ASSESSMENT FOR 2013 - Community Development Agency

                        Recommended Action approved by the Community Redevelopment and Housing Commission on June 27, 2013 by a 5-2 vote (Bist and Sandoval dissented). 

                        RECOMMENDED ACTIONS:

 

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DECLARING ITS INTENTION TO LEVY AN ASSESSMENT FOR THE DOWNTOWN SANTA ANA BUSINESS IMPROVEMENT AREA FOR THE YEAR 2013

 

PROJECTS/CHANGE ORDERS

23A                 CONTRACT AWARD FOR WESTMINSTER AVENUE SEWER IMPROVEMENTS (PROJECT 126605) - Public Works Agency

RECOMMENDED ACTIONS:  

 

3.   Approve the Westminster Avenue Sewer Project Construction and Reimbursement Agreement, subject to non-substantive changes approved by the City Manager and City Attorney.

                              AGMT - With the Garden Grove Sanitary District

 

23B                 CONTRACT AWARD FOR MAPLE STREET BIKE TRAIL STORM DRAIN CDS PROJECT (PROJECT NO. 136793) - Public Works Agency

RECOMMENDED ACTIONS:  

 

 

AGREEMENTS (Non-routine)

25F                 AMENDMENT TO AGREEMENT WITH CLEAR CHANNEL OUTDOOR, INC., AND REQUEST FOR PROPOSALS FOR BUS SHELTER AND BENCH SERVICES - Public Works Agency

RECOMMENDED ACTIONS:  

 

AGMT – AMENDMENT - With Clear Channel Outdoor, Inc., for a period not to exceed 12 months, on a month-to-month basis.

25G                 MANAGEMENT AND OPERATION OF THE CABRILLO TENNIS CENTER - Parks, Recreation & Community Services Agency

                        Continued from the June 4, 2013 City Council meeting by a vote of 7-0.

RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute agreement, subject to non-substantive changes approved by the City Manager and City Attorney.
 
AGMT - With Match Point Tennis Academy, LLC in an annual amount of $48,000 for a five-year term with three five-year renewal options

 

ORDINANCES/FIRST READING

50A                 ORDINANCE AND RESOLUTION REGARDING ADMINISTRATIVE FINES RELATING TO CODE ENFORCEMENT VIOLATIONS – Police Department and Planning and Building Agency

RECOMMENDED ACTIONS:

 

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 1 OF THE SANTA ANA MUNICIPAL CODE REGARDING SETTING THE AMOUNT OF ADMINISTRATIVE CITATION FINES AND PENALTIES

 

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA SETTING ADMINISTRATIVE FINES FOR VIOLATING PROVISIONS OF THE SANTA ANA MUNICIPAL CODE
RESOLUTIONS

55A                 ANNUAL STATEMENT OF INVESTMENT POLICY FOR JULY 2013/2014 - Finance & Management Services Agency

RECOMMENDED ACTIONS: 

 

                              A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE CITY’S STATEMENT OF INVESTMENT POLICY

 

55B                 AMENDMENT TO RESOLUTION NUMBER 2001-065 TO PROVIDE FOR CONTINUATION OF ADDITIONAL PARTIALLY-PAID TEMPORARY MILITARY LEAVE OF ABSENCE FOR CITY EMPLOYEES CALLED TO ACTIVE DUTY - Personnel Services Agency

RECOMMENDED ACTION:  Adopt a resolution.

                        A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING RESOLUTION NO. 2001-065 TO PROVIDE FOR CONTINUATION OF ADDITIONAL PARTIALLY-PAID TEMPORARY MILITARY LEAVE OF ABSENCE FOR CITY EMPLOYEES CALLED TO ACTIVE DUTY WITH THE ARMED FORCES AND CONTINUATION OF BENEFITS FOR THEIR DEPENDENTS

 

REPORTS

65A                 APPOINTMENT OF ALTERNATE MEMBER TO THE ORANGE COUNTY COUNCIL OF GOVERNMENTS (OCCOG) BOARD - Clerk of the Council Office

RECOMMENDED ACTION:  Select an alternate member to the Orange County Council of Governments (OCCOG).

 

PUBLIC HEARINGS

75A                 PUBLIC HEARING – REPORT ON WATER QUALITY RELATIVE TO PUBLIC HEALTH GOALS - Public Works Agency

Legal Notice published in the O.C. Reporter on June 7, 2013.

RECOMMENDED ACTION:  Accept the report on Water Quality Relative to Public Health Goals.

 

75B                 Public Hearing opened and closed on June 3, 3013:   ORDINANCE AND RESOLUTIONS -  ADOPTION OF TWO-YEAR BUDGET FISCAL YEARS 2013-15; MISCELLANEOUS FEE INCREASES AND CITY’S BASIC CLASSIFICATION AND COMPENSATION PLANS - City Manager's Office and Finance & Management Services Agency

                        Legal Notice for public hearing published in the Orange County Register on May 24 and 31, 2013.

                        The City Council approved first reading of ordinance by a vote of 6-0 (Pulido absent) at the June 3, 2013 City Council meeting.

 

                        RECOMMENDED ACTIONS: 

Published ordinance title in the Orange County Register on June 7, 2013.

 

      ORDINANCE NO. NS-2844 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO THE SEVERAL OFFICES, AGENCIES AND DEPARTMENTS OF THE CITY FOR A TWO YEAR BUDGET PERIOD COMMENCING JULY 1, 2013

 

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING A UNIFORM SCHEDULE OF MISCELLANEOUS FEES FOR FISCAL YEAR 2013-2014 AND REPEALING IN PART RESOLUTION NO. 2012-022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND RESOLUTION NOS. 82-110, 91-066 AND 96-095 TO EFFECT CERTAIN CHANGES TO THE CITY’S BASIC CLASSIFICATION AND COMPENSATION PLANS

 

 

 

 

COMMENTS

 

PUBLIC COMMENTS (If not considered by the Chair at an earlier time.  Please refer to Basic City Council Meeting Information page for details).

 

90A                 CITY MANAGER’S COMMENTS

 

90B                 CITY COUNCILMEMBER COMMENTS - AB1234 Disclosure:  This is also the time for members of the Council to provide a brief oral report on any conference, meeting or travel paid for by the City.  If more than one Councilmember attended the same event, the Mayor may designate one attendee to give the report.

Oral Reports from Regional Boards:

 

 

Representative

Board

Mayor Pulido

  • Orange County Transportation Authority (OCTA)
  • South Coast Air Quality Management District (AQMD)

Mayor Pro Tem Tinajero

  • Orange County Fire Authority (OFCA)

Councilmember Benavides

  • OC Sanitation District

Councilmember Martinez

  • Newport Bay Watershed Executive Committee

 

  • Orange County Council of Governments Board of Directors (OCCOG)

 

  • Southern California Association of Governments (SCAG) 

 

  • Transportation Corridor Agencies (TCA)

Councilmember Sarmiento

  • OC Water District

 

  • S.A./Orange T.S.I.A.

 

  • S.A./Tustin T.S.I.A.

 

ADJOURNMENT  -             The next meeting of the City Council is scheduled for Monday, July 1, 2013 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California.

 

Future Agenda Items