City Council Meeting Agenda

July 1, 2013

CLOSED SESSION MEETING
City Council Chamber
22 Civic Center Plaza
Santa Ana, California
5:00 PM

REGULAR OPEN MEETING
CITY COUNCIL CHAMBER
22 Civic Center Plaza
5:45 PM
 (Immediately following the Closed Session Meeting)

Miguel A. Pulido
Mayor

Sal Tinajero
Mayor Pro Tem - Ward 6

Michele Martinez
Councilmember - Ward 2

P. David Benavides
Councilmember - Ward 4

 

Vincent F. Sarmiento
Councilmember - Ward 1

Angelica Amezcua
Councilmember Elect – Ward 3

Roman A. Reyna
Councilmember Elect – Ward 5

Sonia R. Carvalho
City Attorney
Kevin O’Rourke
Interim City Manager
Maria D. Huizar
Clerk of the Council

NOTE: If you need special assistance to participate in this Council meeting, please contact Ellen Smiley, City ADA Program Coordinator, at (714) 647-5340. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102]

 

Basic City Council Meeting

Information

Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage.  The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency

Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Council. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item.  Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. 

Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction.

      At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly.  The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City.  For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting.

      REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR.  When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form.  The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code.

Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) from the consent calendar for a separate vote. 

Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours.

Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Thursday. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647-6520.  Council meeting agendas, staff reports, and Minutes are available the Friday before a Council meeting at the following website address: www.santa-ana.org

Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel.  Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m.  Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. 

      DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting.

 

 

CITY OF SANTA ANA

CITY COUNCIL
CLOSED SESSION MEETING

AGENDA

 

5:00 P.M.
JULY 1, 2013

City Council Chamber
22 Civic Center Plaza
Santa Ana, California  92702

 

CALL TO ORDER                                             Mayor PULIDO

Councilmembers AMEZCUA, BENAVIDES, MARTINEZ, REYNA, SARMIENTO, TINAJERO

City Manager, City Attorney, Clerk of the Council

 

PUBLIC COMMENTS - Members of the public may address the City Council on items on the Closed Session Agenda.

 

CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:

1A                   CONFERENCE WITH LEGAL COUNSEL—THREAT OR ANTICIPATED/POTENTIAL LITIGATION pursuant to Government Code Section 54956.9(b)

                        One Matter.  

 

1B                    CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6 

                        Agency Negotiators:                     Personnel Services Executive Director, Ed Raya

                        Employee Organizations:             Santa Ana Police Officers Association (POA) and Service Employees’ International Union (SEIU) Full-Time Employees

 

1C                   PUBLIC EMPLOYEE – APPOINTMENT AND PERFORMANCE evaluation pursuant to Government Code Section 54957(b)(1)

                        Title: City Manager

 

CLOSED SESSION REPORT  - The City Attorney will report on any action(s) to be taken at the Regular Meeting which will begin immediately following the Closed Session Meeting.

 

Adjourn Closed Session and convene to the Regular Open Session. 

 

CITY OF SANTA ANA
CITY COUNCIL REGULAR OPEN MEETING

JULY 1, 2013

 

REGULAR OPEN MEETING                    5:45 p.m. (Immediately following the Closed Session Meeting)

 

CALL TO ORDER                                       MAYOR PULIDO

COUNCILMEMBERS AMEZCUA, BENAVIDES, MARTINEZ, REYNA, TINAJERO, SARMIENTO

 

PLEDGE OF ALLEGIANCE                      MAYOR PULIDO

 

INVOCATION                                               Jerry Hill, Police Chaplain

 

PRESENTATIONS

SPECIAL PRESENTATION - Orange County Water District Annual Update - General Manager Mike Marcus

 

EMPLOYEE SERVICE AWARDS presented by MAYOR PULIDO to:

20 YEARS OF SERVICE                           Leonel P. Rodriguez, Police Officer, Police Department

 

PROCLAMATION presented by COUNCILMEMBER MARTINEZ to Public Works Agency Executive Director Raul Godinez II for his exceptional service to the City of Santa Ana.

CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER BENAVIDES to the Discovery Science Center for receiving the National Medal of Service from First Lady Michelle Obama.  Joe Adams, President of the Discovery Science Center, will be accepting the recognition. 

 

CLOSED SESSION REPORT
The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting.

 

PUBLIC COMMENT 
Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. 

At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly.  The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City.  For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting.

REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR.  When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form.  The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code.

 

Text Box: CONSENT CALENDAR 


Recommended Action:  Approve staff recommendations on the following Consent Calendar items: Items 10A through 31A.

 

ADMINISTRATIVE MATTERS

MINUTES

10A                 MINUTES OF THE REGULAR MEETING OF JUNE 17, 2013 – Clerk of the Council Office

                        Recommended Action:    Approve Minutes.

 

ORDINANCES/SECOND READING
In the event a Councilmember recorded an “abstention” before consideration of the following ordinance(s) on first reading, such abstention will also be reflected in the minutes for second reading.

11A                 SECOND READING ORDINANCE AMENDING THE SANTA ANA MUNICIPAL CODE TO ALLOW THE AMOUNT OF ADMINISTRATIVE FINES AND PENALTIES TO BE SET BY RESOLUTION – Police Department and Planning and Building Agency

Placed on first reading at the June 17, 2013 City Council meeting and approved by a vote of 5-0 (Pulido and Tinajero absent).

                        Published in the Orange County Reporter on June 21, 2013.

RECOMMENDED ACTION: Place ordinance on second reading and adopt.  

ORDINANCE NO. NS-2845 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 1 OF THE SANTA ANA MUNICIPAL CODE REGARDING SETTING THE AMOUNT OF ADMINISTRATIVE CITATION FINES AND PENALTIES

                       
MISCELLANEOUS ADMINISTRATION

19A                 CLOSED SESSION REPORT – City Attorney’s Office

 

19B                 EXCUSED ABSENCES – Clerk of the Council Office

 

19C                 DESTRUCTION OF OBSOLETE CITY RECORDS – City Manager’s Office and Personnel Services Agency

RECOMMENDED ACTION:   Approve the requests for the destruction of obsolete records from various City departments in accordance with the retention schedule outlined in City Council Resolution 2013-014. 

 

19D                 AUTHORIZE ESTABLISHMENT OF CITY COUNCIL 2013 FIESTAS AD HOC COMMITTEE – Parks, Recreation & Community Services Agency

RECOMMENDED ACTION:   Authorize the Mayor to establish a City Council 2013 Fiestas Ad Hoc Committee.        

 

BUDGETARY MATTERS

 

SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES

Recommended Action:   Award in accordance with Request for Council Action.  (Items 22A through 22C)

22A                 SPEC. NO. 11-016 – MANHOLE FRAMES AND COVERS – RENEW CONTRACT WITH ALHAMBRA FOUNDRY CO. FOR A ONE-YEAR PERIOD IN AN AMOUNT NOT TO EXCEED $40,000 (Public Works Agency) – Finance & Management Services

 

22B                 SPEC. NO. 12-035 – SAFETY SHOES – RENEW CONTRACT WITH DEE’S SHOES, INC. DBA RED WING SHOE STORE  FOR A ONE-YEAR PERIOD IN AN AMOUNT NOT TO EXCEED $30,000 – Finance & Management Services

 

22C                 SPEC. NO. 13-024 – SAFETY GLOVES – AWARD A CONTRACT TO INTERBORO PACKAGING CORP. FOR A ONE-YEAR PERIOD, WITH PROVISION FOR THREE ONE-YEAR RENEWALS, IN AN ANNUAL AMOUNT NOT TO EXCEED $40,000  (Police Department ) – Finance & Management Services

 

PROJECTS/CHANGE ORDERS

23A                 REJECTION OF BIDS FOR THE FLOWER STREET BIKE TRAIL GAP CLOSURE (PROJECT NO. 122620) - Public Works Agency

RECOMMENDED ACTION: Reject all bids for the Flower Street Bike Gap Closure and authorize rebidding.

 

AGREEMENTS

Recommended Action:  Authorize the City Manager and Clerk of the Council to execute the following agreements, subject to non-substantive changes approved by the City Manager and City Attorney and/or actions as noted on the Request for Council Action report.  (Item 25A through 25D)

25A                 AGMT - AMENDMENT - LIBRARY AUTOMATION SYSTEM to provide database subscription service and maintenance in an amount not to exceed $36,059, for a one-year term -With The Library Corporation, Inc. - Parks, Recreation & Community Services Agency

 

25B                 AGMT - AMENDMENT- landscape maintenance services for a seven-month term in District THREE park sites in an amount of $372,453.69, with a 10% contingency for unanticipated work in an amount of $37,245.37 for a total not to exceed amount of $409,699.06 - With Vista Del Verde Landscape, Inc. - Parks, Recreation & Community Services Agency

 

25C                 LANDSCAPE MAINTENANCE SERVICES IN THE DISTRICT A (CIVIC CENTER) AND DISTRICT FOUR - Parks, Recreation & Community Services Agency

AGMT – AMENDMENT - With Midori Gardens for a:

 

25D                 AGMT – webcasting services WITH GRANICUS INC. - In an amount of $34,132 which includes $15,400 in one-time cost, for an 18-month period to automatically renew for an additional three terms of one year each – Clerk of the Council Office

 

MISCELLANEOUS - BUDGET

29A                 INSURANCE RENEWALS - Personnel Services Agency

                        RECOMMENDED ACTIONS:

 

LAND USE MATTERS

 

CONDITIONAL USE PERMIT/VARIANCES

31A                 VARIANCE NOS. 2013-02, 2013-03 AND 2013-04 TO PERMIT A NEW SINGLE-FAMILY RESIDENCE ON A 2,457 SQUARE FOOT LOT AND ALLOW FOR A REDUCTION IN THE REQUIRED OFF-STREET PARKING AND SETBACKS AT 1919 NORTH SPURGEON STREET – BLANCA HERNANDEZ, APPLICANT - Planning and Building Agency

Recommended action approved by the Planning Commission on June 10, 2013, by a vote of 7-0. 

                        RECOMMENDED ACTIONReceive and file the staff report approving Variance No. 2013-02 as conditioned, Variance No. 2013-03 as conditioned and Variance No. 2013-04 as conditioned.

 

**END OF CONSENT CALENDAR**

 

Text Box: BUSINESS CALENDAR 


AGREEMENTS (Non-routine)

25E                 REJECTION OF BIDS FOR FEDERAL GOVERNMENT LIAISON SERVICES (RFP 12-075) - City Manager's Office

                        Continued from the April 1, 2013 City Council meeting by a vote of 7-0. Continued from the May 6, 2013 City Council meeting by a vote of 4-3 (Amezcua, Martinez, and Tinajero dissented).

                        RECOMMENDED ACTION

 

 

25F                 MANAGEMENT AND OPERATION OF THE CABRILLO TENNIS CENTER in an annual amount of $48,000 for a five-year term - Parks, Recreation & Community Services Agency

                        Continued from the June 3, 2013 City Council Meeting by a vote of 7-0.
Continued from the June 17, 2013 City Council Meeting by a vote of 6-0 (Tinajero absent).

RECOMMENDED ACTIONAuthorize the City Manager and Clerk of the Council to execute an agreement, subject to non-substantive changes approved by the City Manager and City Attorney.

                        AGMT - With Match Point Tennis Academy, LLC in an annual amount of $48,000 for the management and operation of the Cabrillo Tennis Center for a five-year term.

 

PUBLIC HEARINGS

75A                 PUBLIC HEARING – AMENDMENT APPLICATION NO. 2013-02 TO REZONE MCFADDEN PLACE FROM LIGHT INDUSTRIAL (M-1) TO SPECIFIC DEVELOPMENT NO. 85 AT 1400-1441 SOUTH VILLAGE WAY AND 2100 EAST WILSHIRE AVENUE – MAKENA PROPERTIES, APPLICANT - Planning and Building Agency

Recommended Action approved by the Planning Commission on June 10, 2013 by a 7-0 vote. 

Legal Notice published in the O.C. Reporter on June 21, 2013 and notices mailed on June 20, 2013.

                        RECOMMENDED ACTION:  Place ordinance on first reading and authorize publication of title.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REZONING THE PROPERTY located at 1400-1441 South Village Way and 2100 East Wilshire Avenue from Light Industrial (M1) to Specific Development No. 85 (SD-85) (AA NO. 2013-02) AND ADOPTING SPECIFIC DEVELOPMENT No. 85 (Sd-85) FOR SAID PROPERTY

 

75B                 PUBLIC HEARING – RECOVERY OF UNCOLLECTED COSTS FOR ABATEMENT OF DANGEROUS AND ABANDONED BUILDINGS - Planning and Building Agency

Legal Notice published in the O.C. Reporter on June 21, 2013 and notices mailed on June 20, 2013.

                        RECOMMENDED ACTION:  Adopt a resolution.

                        A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA OVERRULING OBJECTIONS TO AND CONFIRMING THE COSTS OF SECURING AND DEMOLITION OF VARIOUS STRUCTURES DECLARED TO BE PUBLIC NUISANCES; MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCH COSTS; AND ORDERING SUCH COSTS TO BE RECORDED WITH THE ORANGE COUNTY RECORDER

 

75C                 PUBLIC HEARING - WEED ABATEMENT PUBLIC NUISANCE REPORT FISCAL YEAR 2012-2013 - Public Works Agency

Legal Notice published in the O.C. Reporter on June 21, 2013 and notices mailed on June 20, 2013.

                        RECOMMENDED ACTION:  Adopt a resolution.

                        A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONFIRMING THE COSTS OF WEED, RUBBISH AND GARBAGE ABATEMENT: MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCH COSTS; AND ORDERING A COPY THEREOF TO BE FILED WITH THE COUNTY AUDITOR, ASSESSOR AND TAX COLLECTOR

 

75D                  PUBLIC HEARING – 2013 DOWNTOWN BUSINESS IMPROVEMENT DISTRICT ASSESSMENT - Community Development Agency -

                        Set for public hearing at the June 17, 2013 City Council meeting by a vote of 4-0 (Amezcua dissented, Martinez abstained, and Tinajero absent).

                        Legal Notice published in the Orange County Register on June 21, 2013; Notices mailed on June 20, 2013 (certified mail) and June 24, 2013 (1st class mail) by the Community Development Agency.

                        RECOMMENDED ACTIONS: 

 

 

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA LEVYING AN ASSESSMENT FOR THE DOWNTOWN SANTA ANA BUSINESS IMPROVEMENT AREA FOR CALENDAR YEAR 2013

 

HOUSING AUTHORITY MEETING (Blue Agenda)

 

COMMENTS

 

PUBLIC COMMENTS (If not considered by the Chair at an earlier time.  Please refer to Basic City Council Meeting Information page for details).

 

90A                 CITY MANAGER’S COMMENTS

 

90B                 CITY COUNCILMEMBER COMMENTS - AB1234 Disclosure:  This is also the time for members of the Council to provide a brief oral report on any conference, meeting or travel paid for by the City.  If more than one Councilmember attended the same event, the Mayor may designate one attendee to give the report.

Oral Reports from Regional Boards:

 

 

Representative

Board

Mayor Pulido

  • Orange County Transportation Authority (OCTA)
  • South Coast Air Quality Management District (AQMD)

Mayor Pro Tem Tinajero

  • Orange County Fire Authority (OFCA)

Councilmember Benavides

  • OC Sanitation District

Councilmember Martinez

  • Newport Bay Watershed Executive Committee

 

  • Orange County Council of Governments Board of Directors (OCCOG)

 

  • Southern California Association of Governments (SCAG) 

 

  • Transportation Corridor Agencies (TCA)

Oral Reports from Regional Boards: (Continued)

Councilmember Sarmiento

  • OC Water District

 

  • S.A./Orange T.S.I.A.

 

  • S.A./Tustin T.S.I.A.

 

ADJOURNMENT  -             The next meeting of the City Council is scheduled for Monday, July 15, 2013 at 5:00 for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, , Santa Ana, California.

 

Adjourn in Memory of
Former Mayor and Councilmember
Gordon Bricken

 

Future Agenda Items