Vendor Registration

Thank you for your interest in doing business with the City of Santa Ana. The City welcomes new suppliers and is committed to providing opportunities for all qualified businesses to submit bids to the City.

The City utilizes an online bid management and publication system. This system allows vendors to register online, receive automated email notification of solicitations for goods and services pertinent to their businesses, obtain bid documents and specifications, submit bids online, and view bid results.

Both formal and informal solicitations may be processed through our online system. Vendors must be registered in the system in order to download bid documents and submit bids online. You may register as a bidder online (click this link), view current bid opportunities, search for bid requests, order and download documents and bid electronically (where applicable), and review the list of commodity codes currently used by the City of Santa Ana.

Each bid will be marked to indicate if they are being accepted online only or in paper format only. When the option for either method of submission is provided, online is the method strongly preferred by the City. Please note that all bid responses are due at, or prior to, the time shown on each solicitation. The bids remain electronically sealed until the deadline at which time the system will automatically stop accepting bids, and allow Buyers to view them and tabulate the results.

Late responses will not be accepted. It is the bidder's responsibility to ensure that the most complete and current version of the solicitation, including all addenda, has been acknowledged, downloaded, and utilized in compiling the final bid they submit, and to allow sufficient time to complete the bid submission prior to the bid closing deadline.

Vendors are responsible for keeping their company's contact information current and accurate in our system. Vendors may edit their profile online at any time. Since this is an automated notification system, if your email address is invalid, or inoperable, you will not receive our bid notifications or notice of addendums. We strongly suggest that suppliers provide two email contact addresses in the spaces provided when registering their companies, in order to minimize the chance of missing our email notifications when your primary contact has changed or is not checking email regularly.

We have made every effort to make all aspects of the contracting process as easy, secure, and reliable as possible. However, if you need help or have questions concerning the technical features of our system, click on Help Icon for online assistance. If you have questions regarding the specifications, terms or conditions of a specific bid, or the appropriate commodity codes to register for, please contact the appropriate Buyer whose name will be shown on the bids.

Note: In order to access the BidsOnline system, you must install Adobe flash player 10.1 or higher. Click here to download and install the latest Adobe Flash Player.